SJSAA 6th BOT Meeting
Date: August 13, 2011
Venue: Room 1
ORDER AND CALENDAR OF BUSINESS
I. Call to Order
Meeting is presided over by President Edwin Piano at 4:53 pm
II. Invocation is led by Roel Dabu
III. Roll Call
Present:
Edwin J. Piano
Josephine Escalona
Carmelita Yco
Virginia Santos
Roel Dabu
Lilia Amor
Sunday Ibay
Judy T. Pazon
Benjamin Florencio
Mrs. Imelda T. Lampazo
Absent:
Nanette Calderon
Dantenor Cruz
Claire Souza
Arnel Tañedo
Melissa Carabeo
Kgd. Eduardo Piano
A quorum was declared by the Secretaty
IV. Agenda:
A. Reading and adoption of the minutes of the 7th BOT meeting held last June 11,2011
B. Financial Report
A suggestion was made by Auditor Carmelita Yco to reconstruct and rewrite the previous financial report submitted by Ghie Santos before posting.
C. Capt. Robert Ferrer and Arnel Tañedo have resigned as BOT members and they were unanimously replaced by Viviene Advincula-Batch ‘84 who will chair the Distinguished Alumni and Benjamin Florencio- Batch ’82 who will head the Public Safety
D. Catherine Hernandez, our College scholar, is tasked to log in the schedule of her office duties. Her foremost responsibility is to update and encode list of alumni in our database.
E. A separate account for the Scholarship Fund has been opened at Metro Bank
F. Additional funding for the Scholarship Program is needed as there are more students applying for the scholarship program.
It was discussed that there are scholars who seek additional financial support for their studies like the ESC given by the DepEd for the students who came from public schools. This violates one of the qualifications stipulated in our Scholarship guideline that says “not receiving grant and/or any form of financial support from any individual and/or entity.” This, therefore, calls for a review and revision of our Scholarship Guidelines.
G. Fundraising Activities
Suggestions made are: “Pa-Disco for the Alumni” during the October-Fest. Sunday Ibay will talk to the people in-charge of the City October Fest and will make a report next meeting about the possibility of having a slot and booth during the festivity.
H. Uniform
Judy showed a sample customized polo t-shirt for the BOTs. It was also suggested that a blazer type uniform will be used. Baxley Tailoring is suggested to make the blazer.
I. Advertisement for the Yearbooks
It was agreed that we will allocate an amount of P2000 for every advertisement placed in yearbooks.
Pres. Edwin will have the layout prepared for the ads and a group picture taking for the Board of Trustees will be scheduled.
J. Memorandum of Agreement for different business establishments is needed to be worked as soon as possible to give more privileges to alumni members.
K. Bhench Florencio reported that 10% of the proceeds of the Grand Raffle Draw of Batch 82 was be given to SJSAA amounting to P10,500.
V. Adjournment: With nothing more to discuss, the meeting is adjourned at 7:07pm
VI. Next Meeting is set on Sept. 10, 2011.
