St. Joseph Olongapo Alumni Homecoming SJSAA GENERAL ASSEMBLY, January 15, 2011
Venue: SJC Social Hall
MINUTES OF THE MEETING

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    St. Joseph Olongapo Alumni Homecoming

    CALL TO ORDER:
    The meeting was called to order at 6:00pm by Mrs. Imelda Lampazo at the Social Hall. It was started with an Opening Prayer by SJCAA Secretary Judy T. Pazon. The reading of the December 11, 2010 Minutes of the Meeting was also done by her.
    
    ATTENDANCE:
    SJCAA President Claire Souza, Secretary Judy T. Pazon, Asst. Secretary Marilyn Marpuri, Treasurer Franceis Rivero, PRO Peng Guevara, and Auditor Carmelita Yoo
    High Principal Mrs. Imelda T. Lampazo
    Batch Coordinators and Representatives
    
    AGENDA OF THE MEETING:
    Constitution and By-Laws and SEC Registration
    Batch Registration Fee and Directory
    SJC Website
    Head of the Various Committees for the Alumni Homecoming
    Schedule of the SJC 63rd Founding Anniversary Celebration
    Other concerns
    
    DISCUSSION OF THE AGENDA:
    President Claire Souza reported that she finally got to talk to Atty. Noel Atienza and she asked his help to get the copies of the SEC registration of SJCAA. He promised to give them and to attend this meeting. However, when she made a follow up, Atty. Atienza said he could not make it and has not finished the financial report yet. She said she will make another follow up on the coming days.
    Mrs. Lampazo announced the payment of the batch fee of P2,000. Batches 81, 86, 76 and 78 were the first one who made their payments. Dealine of payment was set on January 29, 2011. Batch Directories were also submitted to her.
    It was stated that a bank account need to be opened for the alumni funds. It was suggested that Mrs. Lampazo, the alumni president, and the treasurer are to be the designated signatories of the alumni bank account. However, someone pointed out that for the sake of transparency and accountability the bank account should be named after the association which is SJSAA and not after the names of individuals. In line with this the problem of SJSAA SEC registration came up. After some discussions, it was resolved that within the coming week Claire Souza will get the (original) copy of the Constitution and By-Laws and Judy T. Pazon will make the Secretary’s Certificate for the opening of the bank account under the name of SJSAA.
    According to one alumnus, the SJSAA link in the SJC website is not active or clickable. It was then suggested that a facebook account intended for all alumni be opened and link it to the SJS website. Edwin Piano volunteered himself to do this.http://www.facebook.com/pages/St-Joseph-Olongapo-Alumni-Homecoming/195806643768844
    Mr. Melner Balce who maintains the SJC website said that whoever has a suggestion or comment for the website, he’s open for them.
    The following Committees are formed for the Alumni Homecoming
    a. Program – Batch 75
    b. Awards – Batch 86
    c. Solicitations and Fund Raising – Batches 77 and 80
    d. Motorcade – Batch 78
    e. Promotion (Painting of the Wall) – Batch 81
    Schedule of SJC 63rd Founding Anniversary Celebration
    March 17 – Field Day (Elementary and High School Departments)
    March 18 - Motorcade
    March 19 – 5:00am Karakol
    4:00pm Alumni General Assembly and Election
    6:00pm Alumni Night
    
    Dental and Medical Mission – (to be announced after conferring with Dr. Agnes Padilla-Soraino who will head the committee)
    
    Other Concerns:
    f. President Claire read a letter from CBS High Dept. inviting the alumni the next day, January16 to a Fun-Run. However no one made an intention to participate in the said activity.
    g. Next meeting was agreed to be on January 29, 2010 6:00pm at the Social Hall
    h. Food sponsor for the next meeting is Batch 78.
    i. Various committees will make their reports next meeting.
    
    ADJOURNMENT:
    Since there no more topics, suggestions and recommendations for discussion, the meeting was adjourned at 8:45pm. The next meeting is January 29, 2011.
    
    Prepared By:
    
    Judy Tolentino-Pazon
    Batch 1982