5th BOT Regular Meeting

SJSAA 5th BOT Regular Meeting

Date: June 11, 2011

Venue: Room 108, SJC Campus

ORDER AND CALENDAR OF BUSINESS

I. Call to Order

Meeting is presided over by President Edwin Piano at 6:45 pm

II. Invocation is led by Ms. Myrna Nuñez

III. Roll Call

Present:

Edwin J. Piano

Carmelita Yco

Virginia Santos

Josephine Escalona

Roel Dabu

Lilia Amor

Sunday Ibay

Catherine Hernandez

Judy T. Pazon

Benjamin Florencio

Viviene Advincula

Myrna Nuñez

Kgw. Eduardo Piano

Absent:

Nanette Calderon

Dantenor Cruz

Capt. Robert Ferrer

Claire Souza

Arnel Tañedo

A quorum was declared by the Secretary

IV. Agenda:

A. Reading and adoption of the minutes of the 6th BOT meeting held last June 11, 2011

B. Scholarship Program:

 It has been agreed that a separate account solely intended for the scholarship program will be opened

 Memorandum of Agreement will be made with St. Joseph College

 Three (3) scholars for High School (free tuition fee from First to Fourth Year) have been approved

 Two (2) Elementary students and one (1) college student are scholars of Batch ‘78

 Ms. Carmelita Yco mentioned that we need to give scholarships to deserving children of alumni in order to increase the membership of SJSAA.

 Additional applicant for high school scholarship, a daughter of SJC security guard, is recommended by the committee. However, upon background check, the security guard has been found out to have a second family. The BOTs unanimously disapproved the recommendation on the grounds that it is the father’s responsibility to take care first of his children’s education.

C. Grand Raffle Draw Result of SJS Batch ’82 has not been made available yet.

 Ms. Carmelite Yco asked why the Raffle Prizes were not put on display during the Raffle Draw. It was explained that they did not buy the prizes yet on purpose and will be available only during the formal presentation of the winners to be announced soon.

 10% of the proceeds of the Grand Raffle Draw will be given to SJSAA.

D. Installation of the airconditioner will be at the Alumni Office in the Social Hall loft.

E. Mr. Jess Ramos adviser of the Student Council of SJC High School asked SJSAA for the donation of section markers for every classroom. However, it has been agreed we can’t put it in the budget now as there are other priority expenditures in our association.

F. Another activity that is proposed for fund-raising is a Fun Run activity for students and alumni

G. It is proposed by Mr. Roel Dabu the extension of the term of office of the Board of Trustees from one (1) year to two (2) years in order to carry out our plans and objectives. Mr. Roel Dabu has been tasked to study the amendment of that provision on Article III Section 2 of the Constitution and By-Laws.

H. Uniform for the Officers and Board of Trustees need to be decided upon on our next meeting slated on July 9, 2011.

V. Adjournment: With nothing more to discuss, the meeting is adjourned at 8:20pm.