6th BOT Meeting

SJSAA 6th BOT Meeting

Date: August 13, 2011

Venue: Room 1

ORDER AND CALENDAR OF BUSINESS

I. Call to Order

Meeting is presided over by President Edwin Piano at 4:53 pm

II. Invocation is led by Roel Dabu

III. Roll Call

Present:

Edwin J. Piano

Josephine Escalona

Carmelita Yco

Virginia Santos

Roel Dabu

Lilia Amor

Sunday Ibay

Judy T. Pazon

Benjamin Florencio

Mrs. Imelda T. Lampazo

Absent:

Nanette Calderon

Dantenor Cruz

Claire Souza

Arnel Tañedo

Melissa Carabeo

Kgd. Eduardo Piano

A quorum was declared by the Secretaty

IV. Agenda:

A. Reading and adoption of the minutes of the 7th BOT meeting held last June 11,2011

B. Financial Report

 A suggestion was made by Auditor Carmelita Yco to reconstruct and rewrite the previous financial report submitted by Ghie Santos before posting.

C. Capt. Robert Ferrer and Arnel Tañedo have resigned as BOT members and they were unanimously replaced by Viviene Advincula-Batch ‘84 who will chair the Distinguished Alumni and Benjamin Florencio- Batch ’82 who will head the Public Safety

D. Catherine Hernandez, our College scholar, is tasked to log in the schedule of her office duties. Her foremost responsibility is to update and encode list of alumni in our database.

E. A separate account for the Scholarship Fund has been opened at Metro Bank

F. Additional funding for the Scholarship Program is needed as there are more students applying for the scholarship program.

 It was discussed that there are scholars who seek additional financial support for their studies like the ESC given by the DepEd for the students who came from public schools. This violates one of the qualifications stipulated in our Scholarship guideline that says “not receiving grant and/or any form of financial support from any individual and/or entity.” This, therefore, calls for a review and revision of our Scholarship Guidelines.

G. Fundraising Activities

 Suggestions made are: “Pa-Disco for the Alumni” during the October-Fest. Sunday Ibay will talk to the people in-charge of the City October Fest and will make a report next meeting about the possibility of having a slot and booth during the festivity.

H. Uniform

 Judy showed a sample customized polo t-shirt for the BOTs. It was also suggested that a blazer type uniform will be used. Baxley Tailoring is suggested to make the blazer.

I. Advertisement for the Yearbooks

 It was agreed that we will allocate an amount of P2000 for every advertisement placed in yearbooks.

 Pres. Edwin will have the layout prepared for the ads and a group picture taking for the Board of Trustees will be scheduled.

J. Memorandum of Agreement for different business establishments is needed to be worked as soon as possible to give more privileges to alumni members.

K. Bhench Florencio reported that 10% of the proceeds of the Grand Raffle Draw of Batch 82 was be given to SJSAA amounting to P10,500.

V. Adjournment: With nothing more to discuss, the meeting is adjourned at 7:07pm

VI. Next Meeting is set on Sept. 10, 2011.