7th BOT minutes of meeting

SJSAA 7th BOT Regular Meeting
Date: Sept. 10, 2011
Venue: Room 105, SJC Campus


ORDER AND CALENDAR OF BUSINESS

I. Call to Order
Meeting is presided over by President Edwin Piano at 6:50 pm
II. Invocation is led by Ms. Claire Souza
III. Roll Call
Present:
Edwin J. Piano
Judy T. Pazon
Virginia Santos
Josephine Escalona
Carmelita Yco
Melissa Carabeo
Kgd. Eduardo Piano
Claire Souza
Roel Dabu
Lilia Amor
Sunday Ibay
Benjamin Florencio
Viviene Advincula

Absent:
Nanette Calderon
Dantenor Cruz

A quorum was declared by the President

IV. Agenda:
A. Reading and adoption of the minutes of the 6th BOT meeting held last Aug 13, 2011
B. Viviene Advincula and Benjamin Florencio are welcomed as the new members of the BOTs to take the posts vacated by Capt. Robert Ferrer and Arnel Tañedo.
C. Financial Report submitted by Ghie Santos has been approved. Separate account at Metro Bank has also been opened solely for the Scholarship Funds.
D. Lilia Amor reported that 5 additional applicants for scholarship program are recommended by the scholarship committee based on review of their profile and background investigation.
E. It has been agreed that a simple t-shirt with collar and SJSAA logo will be used by the BOTs as our uniform. SJSAA members may also wear the uniform.
F. Oktoberfest 2011 is slated on October 28, 29 & 30. SJSAA will put up a booth for alumni activities to foster camaraderie and at the same time generate funds for our scholarship program. (Booth rental cost is P2500 with MOCCI)
G. Catherine Hernandez, our college scholar is tasked to research the names of alumni that are not yet in the database.
H. Mr. Jess Ramos, adviser of the Student Council asked SJSAA to donate for the room labels of SJC. The BOTs agreed to allocate P4000 for the said project.
I. MOA for the following business establishments need to be made:
1. JJ Printing Press
2. Seorabeol Hotel
3. Chowking
4. JPO Optical Clinic
5. Maggi’s Toy Balloon
For Renewal:
1. St. Jude Medical Center
2. McDonalds-Magsaysay
3. Circle-J

V. New Business:
A. The alumni is encouraged to participate in the International Clean-Up on September 17, 2011 from 7am-11am starting from the Kalaklan Lighthouse
B. An alumni hymn was submitted to the Board for review and critiquing.
C. The BOT approved the release of P2,000 for SJSAA sponsorship in Haraya ’76 souvenir program.

VI. Committee Assignments for the Alumni Homecoming on March 2012.
A. Alumni King and Queen- Batch 1957 (c/o Dr. Ridon)
B. Distinguished Alumni- Batch 1984 (c/o Viviene Advincula)
C. Souvenir Program-Fund Raising (c/o Josephine Escalona, Claire Souza, Edwin Piano)
D. Alumni Homecoming Executive Committee c/o Board of Trustees
E. Program Committee- Batch 1977 Edic & Sunday, Batch 81 Judy T. Pazon
F. Foods Committee- Batches 1977 and 1980
G. Physical Arrangement Committee- Batch 1976
H. Motorcade Committee- Batch 1987 (Silver Jubilarian)
I. Sports Committee- Batch 1989 (c/o Cesar Lobos)
J. Documentation Committee- BOT, Batch 1978
K. Awards Committee- Batches 1982 & 1984
L. Ways and Means Committee- Batches 1970, 1980, 1982
VII. Adjournment: With agenda fully covered, the meeting was adjourned at 8:45pm