ELECTION PROCEDURE
(Mostly from By-Laws with implementing rules included)
By-Laws ARTICLE I Section 1
The election of members of the board and adoption of amendments to the by laws shall be held during the regular annual meeting or the general assembly.
By-Laws ARTICLE I Section 6
h. Election of the Trustees for the ensuing year (to be handled by Election Committee)
i. Election of Officers by and among the newly elected Trustees
To be supervised by the SJSAA Adviser and the Election Committee
By-Laws ARTICLE II Section 2
2f. Nomination Process – To give ample time to verify qualification of nominees to the Board of Trustees, the Election Committee will start receiving written nominations one week before the scheduled General Assembly/Election.
Nomination shall be closed 24 hours before the actual election in order for the printing of official ballots and posting of qualified candidates at polling places can be accomplished.
CONDUCT OF ELECTION
official ballot distribution (by batch as number of delegates are announced)
casting of votes
counting/tallying
declare winners
By-Laws ARTICLE II Section 3
Disqualification of Trustees or Officers – No member convicted by final judgment of an offense punishable by imprisonment for a period exceeding one (1) year, or a violation of the Corporation Code of the Philippines committed within ten (10) years prior to the date of his election or appointment, shall qualify as a trustee or officer.
By-Laws ARTICLE III Section 1
The officers of the association shall be a President, a Vice-President, a Secretary, an Assistant Secretary, a Treasurer, an Assistant Treasurer, an Auditor, an Assistant Auditor, and a PRO. They shall be elected by the Board of Trustees from among themselves immediately after the election of the Board Of Trustees
By-Laws ARTICLE III Section 2.
Term of Office of Officers – All officers of the association shall hold office for one year and until their successors are duly elected and qualified.
By-Laws ARTICLE III Section 2a.
Maximum Term Limit – Any officer can be re-elected but no officer can be re-elected to serve more than two (2) terms consecutively in the same position.
Showing posts with label general assembly. Show all posts
Showing posts with label general assembly. Show all posts
18.3.11
SJSAA PRESIDENT 2010-2011 ANNUAL REPORT
ST.JOSEPH'S SOCIAL HALL
MARCH 18,2011
Greetings Fellow Alumni,
Good Morning! I have said that this term is about transparency. All things will be laid down on the table, every transaction, receipts, minutes of the meeting, money matters and expenses. I have provided Mam Imelda T. Lampazo with all these documents to serve as file and guidelines for the new set of officers 2011-2012 and for all the officers to be in the coming years.
The following ACCOMPLISHEMTS were made:
1.) The Alumni Website (www.sjcolongapo.com) that was created thru the help of Mr. Balce of Batch 95 and the Alumni Website via Face Book (www.facebook.com/sjsaa) created by Mr. Edwin Piano of Batch 78.
Thru these websites, information and online dissemination about the current and upcoming activities and events of the Alumni Association were made possible. Through registering online it helped update the Alumni per batch year thus updating the SJSAA Directory.
2.) The St.Joseph Basketball League was recognized and incorporated into the Alumni since it has been ongoing for 5 years now spearheaded by the tireless efforts of Kagawad Cesar Lobos of Batch 89 and Councilor Jong Cortez of Batch 87.
3.) We were able to secure a copy of the BY- LAWS which was given by Atty. Atienza together with the SEC REGISTRATION.
4.) The amended BY-LAWS was adopted.
5.) Our current membership is more than 600 ( including the 4th year graduating students of 2011) and still counting.
6.) There was savings from Metro Bank that was turned over from the previous Alumni Officers and we simply exerted some efforts to ensure that the savings were kept intact.
And with these accomplishments, I hope that the new set of Alumni Officers of 2011-2012 would see to it that what we have managed to establish would be continued and even be surpassed. We, the Alumni Officers of 2010-2011 tried to do our best in making everything according to our by-laws so we hope that there will be an orderly turn-over every year including the President and Treasurer's report thus continuing the Transparency all throughout the Alumni Association. In Unity we are much stronger and can accoplish more for our Alma Mater...The reason we are an Alumni is because of our school so always bear in mind the Alumni Association was formed to help each other and our school..and it's also an opportunity for continued friendship among alumni, faculty, and the administration of St. Joseph School. I would like to extend my gratitude to all of you for your support,guidance and understanding.
Thank You Very Much,
Claire N. Souza
SJSAA PRESIDENT 2010-2011
MARCH 18,2011
Greetings Fellow Alumni,
Good Morning! I have said that this term is about transparency. All things will be laid down on the table, every transaction, receipts, minutes of the meeting, money matters and expenses. I have provided Mam Imelda T. Lampazo with all these documents to serve as file and guidelines for the new set of officers 2011-2012 and for all the officers to be in the coming years.
The following ACCOMPLISHEMTS were made:
1.) The Alumni Website (www.sjcolongapo.com) that was created thru the help of Mr. Balce of Batch 95 and the Alumni Website via Face Book (www.facebook.com/sjsaa) created by Mr. Edwin Piano of Batch 78.
Thru these websites, information and online dissemination about the current and upcoming activities and events of the Alumni Association were made possible. Through registering online it helped update the Alumni per batch year thus updating the SJSAA Directory.
2.) The St.Joseph Basketball League was recognized and incorporated into the Alumni since it has been ongoing for 5 years now spearheaded by the tireless efforts of Kagawad Cesar Lobos of Batch 89 and Councilor Jong Cortez of Batch 87.
3.) We were able to secure a copy of the BY- LAWS which was given by Atty. Atienza together with the SEC REGISTRATION.
4.) The amended BY-LAWS was adopted.
5.) Our current membership is more than 600 ( including the 4th year graduating students of 2011) and still counting.
6.) There was savings from Metro Bank that was turned over from the previous Alumni Officers and we simply exerted some efforts to ensure that the savings were kept intact.
And with these accomplishments, I hope that the new set of Alumni Officers of 2011-2012 would see to it that what we have managed to establish would be continued and even be surpassed. We, the Alumni Officers of 2010-2011 tried to do our best in making everything according to our by-laws so we hope that there will be an orderly turn-over every year including the President and Treasurer's report thus continuing the Transparency all throughout the Alumni Association. In Unity we are much stronger and can accoplish more for our Alma Mater...The reason we are an Alumni is because of our school so always bear in mind the Alumni Association was formed to help each other and our school..and it's also an opportunity for continued friendship among alumni, faculty, and the administration of St. Joseph School. I would like to extend my gratitude to all of you for your support,guidance and understanding.
Thank You Very Much,
Claire N. Souza
SJSAA PRESIDENT 2010-2011
12.3.11
1.3.11
ARTICLES OF INCORPORATION
ARTICLES OF INCORPORATION OF
ST. JOSEPH’S SCHOOL (OLONGAPO CITY) ALUMNI ASSOCIATION (SJSAA), INC.
KNOW ALL MEN BY THESE PRESENTS:
The undersigned incorporators, all of legal age and majority of whom are residents of the Philippines, have this day voluntarily agreed to form a non-stock and non-profit association under the laws of Republic of the Philippines.
THAT WE HEREBY CERTIFY:
FIRST: The name of the said association shall be:
ST. JOSEPH’S SCHOOL (OLONGAPO CITY) ALUMNI ASSOCIATION (SJSAA), INC.
SECOND: A. That the purposes for which such association is incorporated are:
1. To develop closer ties and harmonious relationships among the Alumni of St. Joseph’s High School, Olongapo City and their families.
2. To foster and maintain among the members of the Association, high ideals of integrity, learning, professional competence, public service and conduct.
3. To initiate or undertake continuing projects for the development of St. Joseph’s High School for the benefit, welfare and enjoyment of the students therein.
4. To extend assistance to the less fortunate members of the Association and their families, such as but not limited to, medical assistance and the grant of scholarships to their deserving children.
5. To assist in youth and sports development, as well as in the educational, church and community development programs of St. Joseph’s High School.
6. To solicit of raise funds to meet the financial requirements of the Association and as may be necessary to accomplish its purpose.
7. To acquire or accept, by donation, gift, devise, contribution, purchase or in any other legal manner, properties of any kind or value; use manage, lease, mortgage, sell or dispose of the same; and devote the income, profits and fruits therefrom to accomplish the purposes of the Association.
8. To undertake other programs and activities consistent with the foregoing purposes.
THIRD: That the place where the principal office of the association is to be established is at:
No./Street __18th Street, East Bajac-Bajac__
City/Town __Olongapo City__
Province __Zambales__
FOURTH: That the term for which the association is to exist is fifty (50) years from and after the date of issuance of the certificate of incorporation.
FIFTH: That the names, nationalities, and residence of the incorporators of the association are as follows:
Name Nationality
1. Mariano R. Ridon Filipino
2. Blesseda T. Aragon Filipino
3. Teresita M. Minga Filipino
4. Benjamin G. Lee Filipino
5. Luis R. Pineda Filipino
6. Manuel G. Piega Filipino
7. Aristotle U. Cabigao Filipino
8. Alvin L. Cagungun Filipino
9. Danilo Lazaro Filipino
10. Arsenia Artates Filipino
11. Valentine Rojas Filipino
12. Socorro P. Acosta Filipino
13. Adoracion Celeste Filipino
14. Cesar Fernandez Filipino
SIXTH: That the number of trustees of the association shall be FOURTEEN (14) and that the names, nationalities and residence of the first trustees of the association are as follows:
Name Nationality
1. Mariano R. Ridon Filipino
2. Blesseda T. Aragon Filipino
3. Teresita M. Minga Filipino
4. Benjamin G. Lee Filipino
5. Luis R. Pineda Filipino
6. Manuel G. Piega Filipino
7. Aristotle U. Cabigao Filipino
8. Alvin L. Cagungun Filipino
9. Danilo Lazaro Filipino
10. Arsenia Artates Filipino
11. Valentine Rojas Filipino
12. Socorro P. Acosta Filipino
13. Adoracion Celeste Filipino
14. Cesar Fernandez Filipino
SEVENTH: That the capital of the association was contributed by the incorporators and directors who are also members of the association as follows:
Name Contribution
1. Mariano R. Ridon P500.00
2. Blesseda T. Aragon P500.00
3. Teresita M. Minga P500.00
4. Benjamin G. Lee P500.00
5. Luis R. Pineda P500.00
6. Manuel G. Piega P500.00
7. Aristotle U. Cabigao P500.00
8. Alvin L. Cagungun P500.00
9. Danilo Lazaro P500.00
10. Arsenia Artates P500.00
11. Valentine Rojas P500.00
12. Socorro P. Acosta P500.00
13. Adoracion Celeste P500.00
14. Cesar Fernandez P500.00
TOTAL P7,000.00
With list of additional members, certified by the Secretary under oath and marked as Annex “A”.
EIGHT: That no part of the income which the association may obtain as an incident to its operation shall be distributed as dividends to its members, trustees or officers subject to the provisions of the Corporation Code on dissolution. Any profit obtained by the association as a result of its operation, whenever necessary or proper shall be used for the furtherance of the purposes enumerated in Article II, subject to the provision of Title XI of the Corporation Code of the Philippines.
NINTH: That TERESITA MORA-MINGA has been elected by the members as Treasurer of the association to act as such until his/her successor is duly elected and qualified in accordance with the by-laws; and that as such Treasurer, he/she has been authorized to receive for and in the name and for the benefit of the association all contributions of donations paid or given by the members.
TENTH: That the association manifests its willingness to change its corporate name in the event another person, firm or entity has acquired a prior right to use the said firm name or one deceptively or confusingly similar to it.
ELEVENTH: That the association shall comply with the requirements for non-stock corporations in the course of its operation.
In Witness Whereof, we have hereunto signed this Articles of Incorporation, this 21st day of May, 1998, in the City of Olongapo, Province of Zambales, Philippines.
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