2nd BOT meeting notes

2nd BOT meeting held 26 March 2011 @ Registrar's office

Present:

Ms. Lilia Amor

Mr. Sunday Ibay

Ms. Josephine Escalona

Ms. Claire Souza

Mr. Roel Dabu

Kagawad Melissa Carabeo

Councilor Eduardo Piano

Ms. Judy Tolentino-Pazon

Mr. Edwin Piano

Ms. Virginia Santos

Ms. Carmelita Yco

Mr. Dantenor Cruz

Mr. Arnel Tañedo

Absent:

Ms. Nanette Calderon

Brgy. Capt. Robert Ferrer

Agenda:

1. Members were congratulated for the successfull celebration of the 63rd Founding Anniversary. The Motorcade, General Assembly, Elections, Alumni Night and the Medical/Dental Mission all went well. Certificates are being prepared for all those who contributed to the success of the event.

2. BOT agreed to have the regular monthly meeting be every Second Saturday @ Six pm (SS@S)

3. 2011 SJS Reunion in USA: The body designated SJSAA PRO Eduardo Piano to be the Ambassador of Goodwill during his trip to the US to attend the 2011 Reunion. He has been authorized to talk in behalf of the association, collect membership fees, issue SJSAA ID cards, recieve gifts and donations in behalf of the association.

4. The body agreed to come up with a condolence card or a resolution whichever is applicable whenever a member of SJSAA pass away. Also approved was SJSAA's contribution of P500 to a departed member of the association.

5. Money Matters: The finance committee were tasked to count the monies collected during the SJSAA King & Queen activity. They were also instructed to finalize the association's financial report before the end of SJSAA fiscal year which is 31 March 2011.

6. Fund Raising: Sunday Ibay, Josephine Escalona and Roel Dabu were task to come up with concrete plans to raise funds through bingo game when will be held on May 21, 2011

7. SJSAA Office: Edwin Piano, Claire Souza and Roel Dabu inspected the SJSAA office at the Audio-Visual Room of the Social Hall. Documents, materials and stocks were properly recorded. Outgoing Pres. Claire turned over the SJSAA Seal (dry-seal) to incoming Pres. Edwin Piano. A duplicate key of the office were turned-over by Principal Lampazo to SJSAA Pres Edwin Piano.

Due to concerns of the board that senior members will have accessiblity issues with the office being in the 4th floor of the building, Madam Lampazo offered the room beside the Students' Affairs Office. Said office is in the ground floor but in the far-end of the campus. The BOT will check again on this room as soon as equipment presently stored there are transfered.

BOT inquired if the old canteen (near the gate) is available, to which Mam Mel said that it is being used as Home Economics laboratory.

Pres. Edwin Piano will write a letter to SJC Director requesting to be allowed to construct a structure beside the old canteen for use as SJSAA office.

8. Other Matters:

a. Everyone were invited to hear mass in celebration of Fr. Hanival's 11th sacerdotal anniversary which will be held on 31 March 2011.

b. Scholarship Committe were tasked to come up with proposals on how to go about with the program.

c. Projects such as construction of a covered court will be discussed in the future meetings.

The Next meeting will be on 16 April 2011 since April 9 is Hero's Day and some members have prior committment on the day.